NCI Registration

All individuals involved in the conduct of NCI-supported trials are required to register annually in the NCI's Registration and Credential Repository (RCR).

All PIs and sub-investigators conducting research under DF/HCC must maintain an active NCI registration. ODQ provides NCI registration support to all DF/HCC physician investigators.

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Important change to the log-in process for all NCI systems:

To ensure the security and safety of National Cancer Institute (NCI) systems, subjects, research staff, and all associated sensitive information, NCI has now incorporated Identity Verification/Proofing (IP) and Multi-Factor Authentication (MFA) into systems access through a platform called ID.me. Identity verification and MFA is required for all U.S. federal systems to meet NIST SP 800-63-3 Digital Identity Guidelines. This next generation of technology and techniques is required to protect user credentials accessing systems with confidential information in accordance with the Federal Information Security Management Act (FISMA). Read more here.

To integrate your current CTEP-IAM account with the ID.me identity verification system, see these Step-by-Step Instructions. New CTEP-IAM users should review the NCI's New User SOP.

DF/HCC NCI Registration Guide Contact the DF/HCC NCI Registration Coordinators

Resources

NCI - RCR Online Help ManualLink
Create a CTEP IAM AccountLink
Log in to RCRLink

NCI policy requires all persons participating in any NCI-sponsored clinical trial to register and renew their registration annually under the appropriate Registration Type. Individuals requiring write access to CTSU systems (including OPEN, RAVE, RUMS and TRIAD) must hold a Registration Type of IVR, NPIVR, or AP. Individuals holding a primary site role (e.g., Site Administrator, Data Administrator, LAPS Administrator, NCORP administrator) will require a minimum AP Registration Type.
Read more here.
If you are not a Physician-Investigator, we recommend carefully reviewing the RCR Online Help Manual for detailed information on how to register under your specific Registration Type. If you are a Physician-Investigator or a staff member assisting a Physician-Investigator with registration, please review our DF/HCC NCI Registration Guide, and contact us at ODQEducation@dfci.harvard.edu for more direct support. Note that this guide may be helpful to other registration types as well.
A CTEP-IAM account is required to access CTEP applications, including the RCR platform. To request a new CTEP IAM account, follow the steps outlined in the NCI's New User SOP.
If you are a physician-investigator and you are unsure if you have an existing CTEP-IAM account or need to request a new one, please contact us at ODQEducation@dfci.harvard.edu.

All individuals will need to have a CTEP IAM account in order to register in RCR. Additional registration requirements depend on an individual's role.

Registration Type	Registration Requirements	Comments
Investigator (IVR)	Electronic annual registration using RCR FDA Form 1572 Financial Disclosure Form NCI Biosketch Agent Shipment Form (if applicable) Good Clinical Practice Training Certificate Optional CV	Individuals requiring write access to CTSU systems must hold a Registration Type of IVR, NPIVR, or AP. Individuals holding a primary site role (e.g., Site Administrator, Data Administrator, LAPS Administrator, NCORP administrator) will require a minimum AP Registration Type.
Non-Physician Investigator (NPIVR)	Electronic annual registration using RCR FDA Form 1572 Financial Disclosure Form NCI Biosketch Good Clinical Practice Training Certificate Optional CV
Associate Plus (AP)	Electronic annual registration using RCR Financial Disclosure Form NCI Biosketch Good Clinical Practice Training Certificate Optional CV
Associate (A)	Electronic annual registration using IAM	May access CTSU website and systems including view access to OPEN and RAVE
Associate Basic (AB)	Electronic annual registration using IAM	For individuals who are required to register but cannot be granted systems access

What is a Registration Coordinator (RC)?

A Registration Coordinator (RC) can assist someone who needs to register in RCR by updating registration entries on behalf of the profile owner.

The RC can view and update all registration documents for the profile owner (except the Financial Disclosure Form [FDF]) but cannot sign or submit the documents as this must be completed by each individual person registering with the NCI. The RC can send notifications through the RCR system alerting the profile owner that their documents are ready for signature and submission.

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Who is my Registration Coordinator (RC)?

Physicians: The Office of Data Quality provides centralized registration support to all DF/HCC physician investigators (IVR role). If you are a DF/HCC physician, please contact ODQEducation@dfci.harvard.edu for assistance in completing or updating your annual registration.

Non-physicians (NP-IVR and AP roles) should their research manager and/or clinical trials office to determine whether they have a registration coordinator. All roles may also follow the DF/HCC Step-by-Step Guide: How to Register in RCR for additional role-based guidance on completing the registration process.

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How does one become a Registration Coordinator?

Requests to become a registration coordinator must be sent via email to the CTEP REGHELP mailbox. Please contact ODQ if the registration coordinators for your institution are changing so that this page can be updated.

Email: CTEP REGHELP (ctepreghelp@mail.nih.gov).

Email Subject: Make Me a Registration Coordinator

Please include the following in your request:

Institution Name and ID number: For example [MGH=MA034, DFCI=MA036, BIDMC (MA038)]
Name of Person who will be the RC (ID number if known)
Name of Back-up RC (if applicable)
List of Profiles to be linked to

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Resources for RCs

NCI - RCR Online Help ManualLink

NCI Registration

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Resources

What is a Registration Coordinator (RC)?

Who is my Registration Coordinator (RC)?

How does one become a Registration Coordinator?

Resources for RCs

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